Stanford University, Stanford Historical Society
Oral History Program Assistant
|Institution Type:||College / University|
|Location:||California, United States|
Please apply directly at: http://m.rfer.us/STANFORDlZaoL
This is a fixed-term position funded through Aug. 31, 2021.
The Stanford Historical Society (SHS) is a member-supported, volunteer organization affiliated administratively with the Stanford University Libraries. The SHS Oral History Program (OHP) captures diverse aspects of Stanford’s transformative post-WWII history through interviews with faculty, staff, alumni, trustees, and others who have contributed to, and will continue to shape, the university’s evolution.
The SHS Oral History Program Assistant works under the supervision of the SHS Oral History Program Manager. The Program Assistant also interfaces with the SHS Administrative Officer, members of the library staff, and program volunteers and interviewees on a regular basis to ensure program success.
Provide administrative and operational support for the oral history program working under the general supervision of the SHS Oral History Program Manager.
• Proofread interview transcripts and make corrections according to program editing guidelines. Draft interview abstracts, participant biographies, and boilerplate and compile material into final form for deposit into program collections within the University Archives.
• Work with program and library staff, vendors, and volunteers to move oral history interviews through defined steps toward project completion. Track the status of oral history interviews throughout the process and generate progress reports.
• Work with transcription vendors to ensure interview recordings are transcribed in a timely and accurate manner and in accordance with predefined quality standards.
• Maintain program recording equipment in good working order and administer the loan of equipment to program volunteers in an orderly fashion. Upload interview audio and/or video recordings from recording equipment to university servers. Perform basic audio and video editing procedures.
• Assist with background research and planning for interview projects and special initiatives.
• Assist with the execution of program outreach strategies, including staffing information tables at special events, drafting program promotional materials, etc.
• Assist with program recordkeeping.
• Respond to inquiries regarding the oral history program, and determine and take appropriate action as required. Serve as a resource regarding program policies and procedures, especially in regard to interview post-processing (e.g. transcript editing conventions).
• Perform duties associated with scheduling, organizing, and operating program meetings, training seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as invitations, thank you letters, presentations, training handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Maintain oral history program website, e.g. by adding links to newly completed interviews.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May be responsible for planning and scheduling calendar(s) based on consultation, resolving calendaring conflicts, and arranging travel in compliance with unit, university, and sponsor policies.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
• May be responsible for processing and monitoring routine financial transactions, which may include researching and resolving discrepancies.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit; report any incidents or potential safety problems to appropriate representatives. Track completion of required training
Education & Experience:
• High school diploma and 3 years relevant experience; or combination of education and relevant experience.
Knowledge, Skills and Abilities:
• Proficient computer skills and demonstrated experience with office software (e.g. Microsoft Word and Excel) and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to prioritize and multi-task.
Other Relevant Education & Experience May Include:
• Bachelor’s or advanced degree in history, English, American studies, communication, or library science.
• Experience in oral history professional practices, ethics, and methodology.
• Excellent written communication skills, including demonstrated ability to proofread manuscripts and draft document summaries.
• Experience working with volunteers or student interns.
• Knowledge of and enthusiasm for the history of Stanford University.
• Familiarity with Stanford’s academic culture; demonstrated ability to network with Stanford faculty and/or staff colleagues to optimize program effectiveness.
• Experience working with different kinds of media files, especially photographs, audio, and video.
• Familiarity with audio and video equipment and software applications used in conducting, editing, preserving, and disseminating oral history interviews.
• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Natalie Marine-Street, firstname.lastname@example.org
|Primary Category:||Oral History
|Secondary Categories:||American History / Studies
History of Science, Medicine, and Technology
Research and Methodology