University of California - Berkeley, Center for Japanese Studies
Program Assistant III (4722C)
|Institution Type:||College / University|
|Location:||California, United States|
Program Assistant III (4722C)
UC Berkeley - Main Campus
** This is a 60% career appointment**
The Center for Japanese Studies (CJS), founded in 1958, supports the teaching and research mission of the university in all areas of Japanese studies by serving faculty and graduate students, providing grants and fellowships, and organizing conferences and colloquia.
Approximately 35 faculty and academic staff members at Berkeley contribute to teaching and research programs on Japan that annually serve 2,000 undergraduate and nearly 100 graduate students in the humanities, social sciences and professional schools. CJS supports research by affiliated faculty and graduate students as well as acquisitions of Japanese materials by the East Asian Library. During the academic year, the center's programs include weekly colloquia, lectures, occasional conferences, social events and outreach to the community. The center also hosts visiting scholars and postdoctoral fellows from East Asia each year, who are in residence for periods of 2 weeks to 2 years.
Working under the supervision of the staff Program Director and the faculty Chair, the CJS Program Assistant will provide support for the public and academic programming, postdoc fellows and visiting scholar services, as well as student and outreach activities. S/he will help to plan, execute and manage, with a large degree of independence and using both English and (if possible) Japanese, the full portfolio of center activities and general administration.
Conference and Events Coordination (20%)
• Assist with event logistics such as travel arrangements, catering, AV set up and room arrangements.
• Coordinate logistics with speakers and faculty, including visas, lodging and post-event follow-up.
Visiting Scholar Program Management (20%)
• Manage the Center’s visiting scholar program.
• Assist Program Director and Chair in screening prospective visiting scholars, reviewing applicants’ eligibility for the program based on university and Center guidelines.
• Serve as primary contact for scholars, determine the needs of each scholar with regard to visas, and prepare appointment requests.
• Correspond with scholars (in Japanese and English as necessary), process visa documents, and prepare for scholars’ arrival.
• Contact proper faculty and administration to arrange meetings, and take charge of the scholars’ orientation to Berkeley (including housing, allocation of office space, and computing needs).
Center Administration and Office Management (15%)
• Assist with administrative programs, including annual faculty and student research awards.
• Create report on faculty grants and student awards, and assist faculty in hiring graduate student researchers.
• Prepare research and event reimbursement requests using appropriate campus forms independently manage daily operations of CJS program office, especially in absence of Program Director, or as needed.
• Organize digital and paper files; purchase and maintain equipment, furniture or general supplies; organize visiting scholar workspace.
• Answer inquiries from the public.
Outreach and Donor Relations (5%)
• Assist with outreach activities and develop databases.
• Assist Program Director and Chair in establishing and maintaining contacts with individuals and groups in the Bay Area, the U.S. and Japan.
• Keep potential donors apprised of Center activities.
• Work with other Center staff and faculty to develop brochures and other program materials.
• Excellent spoken and written English required.
• Ability to interact with broad range of international visitors using tact and diplomacy.
• Excellent organizational skills, with experience in office management, events planning, and/or university administration.
• Ability to work independently and to prioritize tasks effectively
• Skill with spoken and written Japanese is preferred, in order to manage the visiting scholar program and to welcome academic visitors from Japan (preferred).
• Experience in an academic research unit environment (preferred).
• Skill with standard office applications such as MS Word, Excel, Access, In Design, Photo Shop, e-newsletter platforms, browsers and email programs (preferred).
Salary: $41,448 (step 1) to $47,508 (step 7), full-time rate, depending on experience. For information on the comprehensive benefits package offered by the University visit:
To Apply: Please submit your cover letter and resume as a single attachment when applying through http://apptrkr.com/338544 click on ‘Job Listings’ followed by ‘External Applicants’, and then search for job number 15688.
Additional Information: Some evening and weekend hours may be required. This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.
The University of California, Berkeley is one of the world's leading universities in research, teaching, and public service. The campus employs 2,028 faculty and over 14,000 staff in more than 130 academic departments and interdepartmental groups, libraries, museums and more than 65 interdisciplinary research units contribute to this dynamic and vital research and teaching environment.
The University of California, Berkeley is an Equal Opportunity Employer. We offer a diverse working environment, competitive salaries, and comprehensive benefits.
|Primary Category:||Japanese History / Studies