City University of New York - Graduate Center, Macaulay Honors College
Assistant to Associate University Dean (Administrative Executive Coordinator)
Institution Type: | College / University |
Location: | New York, United States |
Position: | Administrator |
Assistant to Associate University Dean (Administrative Executive Coordinator)
Job ID: 11856
Department: Macaulay Honors College
Compensation: Commensurate with experience and qualifications
Closing Date: November 25, 2014 (Search reopened. Previously posted as Job ID 9901)
Campus Specific Information
Inaugurated in the Fall of 2001, Macaulay Honors College (MHC) is dedicated to providing outstanding educational opportunities for academically gifted students from the five boroughs of New York City and beyond. The Honors College program includes generous financial support for students who are designated University Scholars upon admission. In addition, the Honors College offers students unique interdisciplinary seminars focusing on New York City, access to instructional technology, dedicated mentors and advisors, internships, study abroad experiences, and a Cultural Passport that provides entrée to the vast cultural resources of New York City. The Honors College operates in consortium on eight CUNY campuses: Baruch College, Brooklyn College, City College, Hunter College, Lehman College, Queens College, John Jay College and the College of Staten Island. Currently, Macaulay enrolls approximately 2,032 University Scholars on all seven campuses.
Reporting directly to the Associate University Dean of the Honors College, the Assistant to the Associate Dean will provide general support and coordinate activities and projects. As necessary, the Assistant will also coordinate such activities with the Dean, MHC central staff, campus directors and advisors, faculty, students, and the central administration of the City University of New York.
The duties will include, but are not limited to, the following:
- Coordinate activities and projects for the Associate Dean and office of Academic Affairs.
- Manage the Associate Dean's calendar, schedule, events, and accounts, working with the Assistant to the Dean of the Honors College and others, as necessary.
- Coordinate academic events and activities, working as necessary with MHC staff, campus directors and advisors, faculty, and students, including scheduling meetings and responding to email and telephone inquiries.
- Create and maintain faculty and seminar databases and calendars.
- Prepare invoices with proper documentation for payment.
- Represent the Honors College to prospective students, parents, college counselors, donors, central CUNY staff, and senior staff of the seven campuses, handling most inquiries independently.
- Supervise and train clerical/support staff as necessary.
- Provide administrative support to the Office of the Dean and for other central staff members as directed by the Associate Dean.
- Coordinate with campus registrars for course approval and e-permitting.
- Assist with distribution of materials and general organizational duties during Orientation, Convocation, and other major events.
- Coordinate agendas and programs of meetings and events, produce minutes, and provide necessary materials.
- Coordinate travel and conference arrangements.
- Draft, proofread, and review letters, memorandum, and other documents.
- Screen and refer phone calls, respond to emails, and maintain and update files.
- Conduct research on matters related to the mission and development of the Honors College.
General Duties
- Provides administrative support to a Campus or University Executive.
- Coordinates office operations such as meetings, communications, events, and reports.
- Maintains extensive files and records for the unit.
- Maintains accurate calendars, schedules, and key dates.
- Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.
- Provides clear communications on the Executive's behalf both within and outside the unit.
- May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Minimum Qualifications:
Bachelor's Degree required.
Other Qualifications:
The successful candidate will possess excellent administrative, organizational, interpersonal, communication, and computer skills, including knowledge of entire MS Office Suite, PeopleSoft, the e-permitting process, and database software. Accuracy, attention to detail, tact and maturity, and the ability to maintain confidentiality are required. Knowledge of the structure and operation of complex educational systems and the ability to work as part of a high-level administrative team are very important. Two years of related administrative experience preferred.
Contact: |
How to Apply: |
Website: | None |
Primary Category: | None |
Secondary Categories: | None |
Posting Date: | 11/07/2014 |
Closing Date | 02/05/2015 |